Articles about Photocopier Machine

3 Things to Consider When Buying a New Copier

Nov 13, 2017
3 Things to Consider When Buying a New Copier
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3 Things to Consider When Buying a New Copier

When running an office, it is inevitable that you’ll have to replace your equipment from time to time, including your printer. Perhaps you’re experiencing frequent paper jams or your printer is simply out-dated; either way it’s time for an upgrade. Believe it or not, there’s much to consider when investing in a new printer if you want to ensure it meets your requirements and is suitable for your office. Here are three things you should think about before obtaining a new printer:
  1. What Are Your Requirements?

Different printers can carry out different tasks and some are more advanced than others. For that reason, you should think about what you’re actually planning to use the device for. For example, if you need to scan, photocopy or fax your documents, it might be a good idea to consider a multifunction printer. Although these may cost more initially, they will save on energy, which reduces your carbon footprint and overall utility bills. Having one device, rather than several, will also free up some space for other furniture and/or equipment.

  1. What’s Your Budget?

Before you can spend your money on something new, you need to know how much you can justifiably spend. Remember that you don’t always have to spend a fortune to receive a decent quality product. In addition to the initial purchase, you’ll also need to consider whether or not you can afford the on-going upkeep costs. For example, some printers have cheaper cost per pages than others, so bear this in mind before you decide.

  1. Do You Have Space?

Before you can decide on a new printer, you’ll need to make sure you have somewhere to put it. Choose an appropriate spot near a plug socket and measure the area to ensure there’s enough room. By being prepared, you’ll avoid disappointment on the day of delivery.

(RICOH)理光 一站式办公室体验

Aug 21, 2017
(RICOH)理光 一站式办公室体验
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MP C2004exSP/C2504exSP/C3004exSP/



MP C2004exSP/ C2504exSP/ C3004exSP/ C3504exSP/ C4504exSP/ C6004exSP,


同时,PostScript3(仿真)打印语言又能很好地兼容苹果操作系统(Mac OS)




英特尔处理器及最大4GB+2GB SOP内存,数据处理速度和作业响应速度也非常快,






MP C2004exSP/C2504exSP/C3004exSP/C3504exSP/C4504exSP/C6004exSP主要特征:

   -  10.1寸大尺寸SOP智能触摸屏,内置V4.2安卓系统

   -  内置高速英特尔处理器

   -  标配PostScript3(仿真)打印语言

   -  打印速度分别达到每分钟20页/25页/30页/35页/45页/60页(黑白彩色同速)

   -  最大打印分辨率为4,800dpi×1,200dpi

   -  支持250页双面同步扫描自动送稿器(MP C6004exSP标配),

   -  标配2GB内存+2GB SOP系统内存

   -  支持300gsm厚纸与1260mm长纸打印

   -  内置红外人体检测传感器,在用户走近3步范围内自动从睡眠模式启动

Why Leased a photocopier? Try a new way to own a photocopier with us

Aug 3, 2017
Why Leased a photocopier?  Try a new way to own a photocopier with us
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It’s not leasing, it’s EASY the THIRD WAY…

We do not lease printers, we offer the THIRD WAY… ensuring that your organization has the equipment it needs to succeed without a high initial outlay or an unpredictable budget. our EASY solution ensures that you only speak to us. If you become a client of us, you will not need to speak to a bank or finance company and will only have a contract with us. If you have an existing contract with another company, we can negotiate to settle this in advance to ensure that you have the flexibility you need to find the perfect solution.

EASY | The Third Way…

Our EASY agreement makes obtaining your print solutions through us even easier, with straight-forward contracts and ongoing account management from a single provider so your users get the solution they need with minimal admin time and costs for the agreement. We receive no money up-front, as we believe in providing high levels of service and support right through the term of the contract.

How the Photocopier Machine to Assist Market Your Company Branding

Jul 27, 2017
How the Photocopier Machine to Assist Market Your Company Branding
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How The Photocopier Machine to Assist Market Your Company Branding

As an online retailer, with no physical store presence, it’s often more challenging to get noticed and stay in the front of peoples’ minds. We would suggest sticking to the more traditional and typically reliable medium of print when delivering orders or attending networking events. Here are some of the ways you can do so;

Create Business Cards

Handing a potential customer one of your business cards creates a personal and physical connection that is normally lacking in the digital world. Next time you attend a networking event, remember to take your business cards along with your name, address and other important contact information so that it will be difficult for people to forget you.

Brand Your Packaging

You can’t expect people to notice your brand if your deliveries are sent in a plain parcel. Print your logo on a sticker or address label and add it to the packaging. In doing so, you will not only look professional but prospective customers will think about your brand when they see your parcels.

Send Leaflets

Try and persuade people to talk about your brand by sending leaflets out with customers’ orders, so that they can pass them on to friends and family. Perhaps add a code giving potential customers a discount to encourage them to buy with you.

Send Compliment Slips

Showing your customers a little appreciation will go a long way. Send them a personal thank you note with their delivery so that they know you are grateful for their service.

Offer Loyalty Cards

Loyalty cards are a simple yet effective way to ensure your customers return to your business for their next order. Simply print some off with your branding and send them with deliveries. People often carry their loyalty cards around in their wallet or purse, so you might get some free advertising as well as repeat customers.

4 Ways to Print Less and Save More

Jul 26, 2017
4 Ways to Print Less and Save More
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4 Ways to Print Less and Save More

Businesses seem to fall into two main camps; those to aim to go ‘paperless’ and those who depend on printing for their day to day admin. However, most offices could implement a few simple changes and significantly cut down on waste and excessive printing. 92% of people say that they print more than they need and then throw away up to a third of what they print. This waste costs Malaysia businesses millions every single year.

Print less is surprisingly easy – a lot can be achieved by simply putting a policy in place and communicating it properly. However, using the tools at your disposal can reinforce that policy and monitor print activity to find further efficiencies.

Set up Print Authorisation

Depending on your office printers and photocopiers, you may be able to set up print authorisation. This means that a job isn’t actually printed until somebody goes to the printer and authenticates it. This can completely eliminate unclaimed documents and unnecessary print jobs. It can also cut down on excess printing through user error, such as pushing a print job through more than once since only one copy will be authorised.

Reduce Paper Processes

A lot of businesses still have a huge number of paper processes that require documents to be printed for filing or other admin. Scanning these documents and emailing them to colleagues or filing them in cloud storage can streamline your processes, reduce the need for dozens of filing cabinets, and reduce your print spend.

Create Efficient Default Printer Settings

You can reduce the number of pages printed within your business by changing the default settings on your printer. This will ensure that your employees print double sided sheets automatically, or all printing jobs are set to black and white. This is a far simpler way of reinforcing a policy as everybody will print that way you require unless they purposefully change the settings

Monitor Your Print Data

Print Management Software helps you monitor print usage and identify areas where a particular person, department, or floor can improve. You can analyse data to reduce print output and keep improving your processes.

3 Ways to Reduce Your Print Need

Jul 24, 2017
3 Ways to Reduce Your Print Need
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3 Ways to Reduce Your Print Needs

A paperless office has been a dream for many business owners for over a decade, but it’s becoming increasingly clear that completely abandoning paper is both unrealistic and counter-intuitive for many businesses. However, that doesn’t mean that your business cannot cut down on print requirements and streamline processes to reduce your waste.

Reduce Your Number of Printers

Many of our clients come to us with a number of printers – all from different manufacturers and set up differently, which makes it difficult to create a cohesive and useful print environment. One simple way to make your printing easier and create valuable print processes is to have fewer machines that do more. Printers are often shared by just 2-3 employees – increasing that ratio to around 7-8 employees per printer reduces your overall lease costs and allows you consolidate your processes to fewer machines.

Scan and Share

Not every single process requires a printed document. If you still have files full of customer contracts and less and less space to put them, simply scan your contracts and store them in the cloud. This reduces the risk of losing important paperwork and means that you can find files and contracts in seconds without ever leaving your desk.

Print from Anywhere

Cloud printing means that you no longer have to physically be in an office to print, or even need an on-site printer. People can print documents from any cloud-connected device to any printer – whether it’s 2 desks over or in another country. Many printers are already cloud-capable, and just need the necessary apps installed to make the most of those capabilities.

These simple tweaks to your existing system can result in significant savings, both in terms of your monthly lease costs and your daily printing requirements. For a more in-depth review of your print environment, please do not hesitate to get in touch with a member of our team- 0167117619.

How to Avoid Paper Jams

Jul 21, 2017
How to Avoid Paper Jams
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How to Avoid Paper Jams

Paper jams are universally irritating – repeated issues can seriously slow down office processes and cause delays to meetings.

Luckily, there are quite a few things that you can do to reduce your risk of paper jams or eliminate them entirely. Some of these are quite well known, while others are a surprise to most people.

Is Your Paper the Right Side Up?

For example, most people don’t realise that printer paper has a ‘top’ and ‘bottom’. If you look at the packaging on your paper, you’ll see a small triangle and information about which side should face up in the paper tray. If you’re having repeated issues with a particular lot of paper, try turning it over to see if that helps.

Store Paper Properly

Another thing that causes paper jams is moisture. Paper needs to be stored in a cool, dry place to stop humidity from affecting the supply. It also needs to be the right kind of paper for the machine.

Say Goodbye to Paper Jams

Proper paper placement and storage solves the majority of jam issues, If you’re still experiencing  paper jams, try:

  • Making sure that the adjustable paper width guides are positioned correctly can you add that they need to check this in the paper tray itself (these are found in the paper tray)
  • Removing some paper from the tray – paper trays can be overloaded
  • Not touching, adding, or removing paper during a print job
  • Not reusing paper – bending paper can mean that it won’t feed into the printer properly
  • Not mixing paper types – use a new paper tray for different GSMs or card types

By following this simple advice, you can eliminate the irritation of paper jams from your office. Paper and paper specifications are extremely important to a smooth print process, so it’s important to use the right consumables for every single printer and store them correctly.

If you still have ongoing issues with paper jams, please don’t hesitate to contact us      016-7117619, One of our engineers will take a closer look at your machines.

Should I Choose an MFD or Printer

Jul 19, 2017
Should I Choose an MFD or Printer
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Should I Choose an MFD or Printer?


The majority of office environments need more than just a simple printer to deal with day-to-day document management. Modern printers do more than just print: many can scan and copy too and are able to handle significant volumes of work. Multifunctional devices (MFDs) often have extensive capability, allowing them to deal with large volumes of printing and very high-quality printing for marketing material, including a variety of different paper sizes and types.

Experience and Expertise

Mode recommends the print management solution that’s right for you, so you don’t need to know whether an MFD or printer is best for your document environment. Just let us know what you need to do on a regular and ad hoc basis and talk to us about your challenges. We take the time to listen to what you really need; we employ our knowledge and experience to satisfy your requirements and ensure that the solution fits in your physical space. Our experts will use this information to tailor a solution specifically for your needs.

Simply put, if your current solution offers scanning, fax, copying, collation or finishing in addition to simply printing out documents, it’s likely that you will require an MFD to replace it or risk having to add multiple machines to the office. However, if you find that your office does not use these functions at all or does not require a system that can also cope with faxing (for example) we will offer a solution that better fits your needs without having to support unnecessary functionality.

Managed Print Services

Jul 19, 2017
Managed Print Services
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What are Managed Print Services?

Managed Print Services depend on computer software to keep an eye on print activities; this involves seeing patterns in print behaviour, creating rules for printing, authenticating users, managing devices, planning for changes, and creating established workflows. In short, it helps you make better use of your printers by giving you a way to monitor and control how your staff use them.

What are the Benefits?

Cost reduction, control, and convenience are the main benefits of any Managed Print Solution. Proper implementation and intelligent analysis can reduce print and copy spend by up to a third, while anticipating the need to order consumables can ensure that your print runs more smoothly with no unnecessary down time.

You can:

  • Create long term savings, and continue saving by optimising your processes regularly
  • Streamline workflows to increase productivity
  • Improve security for all of your documents or just select items
  • Reduce your impact on the environment
  • Change printing habits and reduce print volume
  • See how each user/department uses each printer

How Managed Print Services Work

Your solution will offer a number of tools to allow you to analyse and optimise your printing – this includes looking at print behaviour by department, user, or entire floor to see where you can make savings. You can then create rules to prevent people from wasting money through unnecessary printing or simply to reinforce your business’ print policy.

You can also use Managed Print Services to ensure that your print jobs are secure, whether you need to apply the rules to the entire business or just a single department (which is particularly useful for businesses with in-house HR or legal teams). Most solutions allow for different types of authentication to suit your business needs.

Workflow automation is one of the main ways that MPS saves times for your employees. Once your processes are set up, you receive Process Optimisation Reports with further insights and suggestions so that you can continue improving your print environment.


3 Benefits of Scanning in the Office

Jul 18, 2017
3 Benefits of Scanning in the Office
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Scanning your paper documents allows you to convert them into easily accessible and convenient digital files, which is ideal for office environments. You can share electronic documents with your colleagues at the click of a button and protect them from things like misplacement or theft.

The simple process involves passing a paper document through high quality scanning equipment, which converts it into image form. It is then saved to a PC in the desired location with an appropriate file name. If you’re still not convinced that scanning is the way forward, we have put together three of the greatest benefits of scanning your documents.

  1. Save Time and Space

No-one likes a cluttered desk and filing cabinets take up unnecessary space which could be used for something more productive. If you organise your documents electronically, there will be no need to worry about where you’re going to store them. The data that you can store on one lone DVD can replace nearly thirty filing cabinets. It will also be much quicker retrieving files on a computer than searching through hundreds of sheets of paper.

  1. Access Anywhere at Anytime

By saving a scanned version of a document to your laptop or other portable device, you will be able to access it even if you are not in the office. This, in turn, means you have less to carry around if you happen to be out for a meeting or working remotely.

  1. Increases Security

Data security is often a big deal for businesses and having a cabinet full of important documents is fairly risky. It’s easy for things to go missing or find their way into the wrong hands. When documents are stored digitally, passwords can be set to eliminate any security issues and there is no way for them to be misplaced.


Jul 18, 2017

Our Process

Set your business free by keeping it SIMPLE

Our experience tells us that the best way for us to understand what you need is to visit you and see your document environment first-hand.  We like to hear from you directly, to ensure that you get exactly what you need, when you need it.

We Get to Know Your Business

One of our Account Managers comes to visit you to complete an audit and assess your workflow. We get to know more about the challenges you face so that we can find ways to make your processes more effective and to save you money on your printing.

We Propose a Bespoke Solution

Having spent some time with you, we can proactively make recommendations to improve your document environment through cost savings, settling old leases, and removing old equipment as well as providing the very latest technology solutions for your workplace.

We Schedule Installations around You

Once we’ve scheduled a convenient date to install your new equipment, we work with you to ensure that installation is completed with minimal disruption to your day. Our on-site IT Engineer ensures that the new equipment fits seamlessly into your existing systems and liaises with your IT department to answer any questions and provide technical information. Our IT Engineer will also ensure that you and your users are trained on the new devices.

We Offer Ongoing Support

Our dedicated service and supplies line is always available should you need to order more consumables or need help on-site. We can troubleshoot maintenance queries on the phone, or if you prefer, one of our local engineers can pay you a visit.  Our proactive approach and reporting mean that our clients rarely need an emergency call-out.

We Manage Your Account Proactively

If you choose one of our bespoke print management solutions, we will automatically receive reports about your consumables and other key data so we can send out toner or suggest optimisation without you getting in touch first. We can even remotely audit some of your parts so we can replace them before they cause issues for your machine.

Our preventative maintenance and servicing minimise downtime and ensure optimal efficiency for your printing machines.

Difference between Copier and Printer

Jul 5, 2017
Difference between Copier and Printer

Key Difference:
 A copier is a photocopying device that allows users to make duplicate copies of a document or an image, that too cheap. Copiers use xerography technology that is similar to the technology used in a laser printer. Printer is a peripheral device that creates a solid copy of the digital data that is represented on the computer screen. Printers can be used to connect to a computer using a USB or wirelessly.

When thinking about creating duplicates for a document, two things come to mind; one can print two or more copies or one can photocopy the original document. These two options are because of two devices a copier and a printer. With the increasing technology, many people are confused in these two different devices as many multi-purpose printers come with copier features. It’s quite simple to distinguish as a copier’s main purpose is to make duplicate copies, while a printer’s main purpose is to print. However, a multi-purpose printer is able to do both and much more.

A copier is a photocopying device that allows users to make duplicate copies of a document or an image, that too cheap. Copiers use xerography technology that is similar to the technology used in a laser printer. Xerography is a dry process of creating an image by applying toner and heat to the paper. The purpose of a copier is to create a duplicate document that is available faster and cheaper. Copiers were an alternate option to printers, which were initially expensive and time consuming. Modern copiers have become multi-purpose and are available with features such as printing, faxing, stapling, hole punching and other capabilities. 

A copier is usually a huge device that takes up room and is able to duplicate multiple different types of paper and documents. The device works in 5 steps: Charging, Exposure, Developing, Transfer and Fusing. A cylindrical drum present in the machine is charged electro statically by a high voltage corona wire. The drum then develops photoconductive material. A bright lamp scans the document that is to be copied and reflects the white areas of the document on to the photoconductive drum. The photoconductive drum becomes conductive when exposed to light. The black portions on the document do not reflect and that portion on the drum remains negatively charged. The negative charges pick up the positive charged toner, which is then transferred on to the document and fused by heat.The document is copied and printed.

Printer is a peripheral device that creates a solid copy of the digital data that is represented on the computer screen. Printers can be used to connect to a computer using a USB or wirelessly. One printer can also be connected to many computers allowing all computers to be able to print on that printer. Many newer printers are also able to support memory cards, digital cameras or scanners. Higher end models for offices also come with other features such as scanner, copier and fax. These models are known as Multifunction printers.

There are various different kinds of printers that are available. These printers are classified depending on the type of technology is used in printing. Technology includes: Toner-based printers, Liquid inkjet printers, Solid ink printers, Dye-sublimation printers and Inkless printer. Toner-based printers use dry powered toner as ink, which is then fused on the paper by hot rollers. Liquid inkjet printers use liquid ink that is heated into a vapor bubble and then sprayed onto the paper. Solid ink printers use thermal transfer technology and use solid sticks of color that are wax-like in texture; these inks are melted and then sprayed on a rotating, oil coated drum, which passes the image onto the paper. A dye-sublimation printer uses heat to transfer dye to a medium such as a plastic card, paper or canvas. Inkless printer printers work by heating regions of a heat-sensitive paper that creates images or text on it.

Many believe that printing multiple copies is more expensive than photocopying it. However, it depends on the number of copies, pages and the data on the paper that need to be printed. If many copies are to be printed, then copiers are usually a cheaper option. However, if only a few pages need to be printed, then printing becomes much cheaper. Another major difference between the printer and the copier is quality. Printers usually produce high-quality images as they use the inkjet process (which is also available in copiers but quite rare), while images are produced using xerography are low resolution. 

Tips to Help You Reduce Printing Costs

Jun 28, 2017
Tips to Help You Reduce Printing Costs
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7 Tips to Help You Reduce the Printing Costs

Businesses are continually looking for ways to lower operating costs, introduce proven technologies that speed up access to information, and increase growth and profitability.  The are many important questions when it comes to the print and document related processes of your business or organization. For example, are you aware of the amount of avoidable printing that occurs in your business? How much time is spent by you or your staff managing and maintaining your printer fleet? And how much is all this effecting your bottom line? Understanding the opportunities to reduce your printing costs and creating a well-managed print environment can lead to significant cost saving and increased productivity for your business.


Many people believe that desktop printers are the best (and perhaps only) option for a business’s printing needs, but compared to commercial printers, desktop printers will be more expensive for the business in the long term. Many commercial printers may offer services that are cheaper, even at small quantities. In addition, the effective use of shared, networked printers can significantly increase your print productivity. In most cases, a multifunctional printer could take the place of multiple laser printers.


The simple act of making your employees aware of the impact of their printing will get them thinking about ways to conserve and improve their printing efficiency. If you start tracking printing and produce reports for each individual in your company, you can let them know how much money they are spending on printing. This knowledge and insight may make them think before they print, which will lead to cost savings in the long term. Also, with a virtual print queue to hold documents until they are ready to be picked up, the employee has the option to cancel the documents if a) they pressed print and wanted to make changes, or b) pressed print twice.


Many printers allow you to select ‘duplex printing‘, where you can print on both sides of the page. This is a great feature for saving paper. You might be using the same amount of ink as you would normally, but you are wasting 50% less paper, which is more environmentally friendly and will save you on paper costs.


The use of colour adds impact to presentations, but it doesn’t need to be a part of everything you print. You can automatically route colour jobs to a lower-cost colour printer, or set all of your printing jobs to grayscale (no colour) as the default option. Many large copy machines or larger laser printers will cost you more per page if colour (even a small portion) is being incorporated. So while colour printing looks great, wasted colour printing is not great for improving your bottom line.


In many cases documents are only needed as digital printouts on a tablet or smartphone for reading (e.g. transport tickets, email attachments). Introducing the option to digitally print documents reduces waste and cost, and is also environmentally friendly. Also, email more and print less. If you want to show a colleague something, email it to them as an attachment instead of printing it out.


To achieve an optimized printer fleet, carry out a comprehensive review of printer usage needs within your business, including printing behaviour, volumes and wastage. Analyze your current printing workflow and suggest changes to help boost your organizational efficiency. The solution may be replacing or resizing your fleet, outsourcing printing requirements, or realigning your employees’ printing usage patterns. Whatever it is, your optimal solution will depend on the unique printing requirements of your business.


Print management is the concept of combining all printing via copiers, fax machines and traditional printers under a single strategy to manage and optimize their use. A print management strategy will help you manage the printing environment of your business, optimize your infrastructure, and improve workflow processes. You can also outsource your print management to a business solution company to fulfill all of your printing requirements.

Therefore,we are dedicated to identifying and designing systems that support your operational needs with reliable and scalable business solutions. From telephone systems to printers & copiers and network services, we provide technology hardware, support, and training for your business.

How to Maintain Copier Machine

May 31, 2017

Your office copier is one of the most important tools in your company’s arsenal. When it is down, your work come to a grinding halt. Knowing how to properly care for your copier is one of the most important parts of running an efficient business. Here are some tips from the copier service experts.

lllllTurn off the Power
Before you start cleaning or maintaining your machine, make sure you turn off the power. This will protect you and your machine from electrical accidents.

Use the Right Products
Check with us or the manufacturer to ensure you are using the best possible paper and toner for your copier. Higher quality paper will result in less dust inside the printer, which, in turn, will mean less need for maintenance.

Load Paper Properly
Load the paper as you should, and avoid jamming it into the copier. Make sure that you do not load wet or folded paper into the machine, as this could cause it to jam.

Clean It Regularly
Cleaning your copier regularly will extend its life significantly. To clean the glass, spray a lint-free, nonabrasive cloth with glass cleaner and clean the glass. Do not spray cleaner directly on the glass. Protect the glass from scratches by removing paper clips or staples before scanning your documents.

On the interior, clean any visible dust by wiping it clean. You can remove dust on components with a small, fine-haired paint brush to clean the interior components of the machine. Dust the paper trays, ink cartridge holders and any other parts where dust from the paper can collect. Do not use pressure that could damage the copier. Also, don’t forget to dust the exterior of the machine while you are working on it. Finally, clean the top of the ink nozzle with a cotton swap dipped in rubbing alcohol.

Have Regular Maintenance Service Checks
In spite of your best efforts, your copier is going to take a beating. It’s a work machine, after all. There are components and places within the copier that you can’t reach to clean. Make sure these stay in good working order with regular maintenance service checks from a qualified service professional who knows copiers well. This will extend the life of your machine significantly.

If you are looking for a professional team to service and maintain your copiers, please contact +60167117619. We will provide you with prompt, reliable service to help keep your office running at its best.

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